How to Conduct an Online Board Meeting

Online board meetings are virtual meetings that utilize a reliable video conference software. These meetings can be held from home or other places with internet access. They have many advantages, including greater governance for nonprofits, more efficient time for meetings and increased diversity of participants.

The first thing to keep in mind when conducting an online board meetings is that you double-check with the mission-driven group or company that you are a part of, as well as local laws and regulations regarding these kinds of meetings. Generally speaking, they are forbidden by the internal policies of a few missions-driven businesses and organizations. They may also be illegal in certain states or regions.

Before any virtual meeting, participants should make sure that their equipment (computer, headsets, microphones) is in good working order. The person who is organizing the meeting must create an agenda and invite everyone to join. They must attach a copy of the agenda to the calendar invite to ensure that everyone is aware and is able to add notes, feedback or comments ahead of time. This will help streamline the meeting and increase participation.

During the meeting, board members must adhere to online meeting protocol by turning on their cameras and speaking only when requested to do so. The chair of the board should ask for volunteers to lead the discussion, and also identify an observer. In addition, the chair should use quick check-ins to ensure that all attendees are synced up and on the same page.

It is crucial to follow-up on any deadlines or action items that have been given in person or are listed on the board platform. This will encourage accountability, and allows board members to reach out to board members who aren't fulfilling their duties.

www.board-room.blog/how-characteristics-of-board-of-directors-affect-companys-performance/